FAC Minutes November 15, 2001 FAC Present: FLICC/FEDLINK Present Bonnie Klein, Chair Susan Tarr Maxine Brown Lynn McDonald Sheila Riley Louise LeTendre FAC Absent : FLICC/FEDLINK Absent Fred Rettenmaier Joe Banks Judy Bullwinkle Carla Pomager Cheryl Thomas Denise Lomax 1. Bonnie Klein called the meeting to order at 1:00 P.M. 2. In the absence of a quorum, the minutes of the 3 October, 2001 meeting, were not subject to vote. The decision was made vote via email. (Minutes were accepted via email Wednesday, November 28.) 3. FAC Issues and Topics: Bonnie Klein, reported that the 8 November FEDLINK Membership Meeting was well attended. Kris Vajs of the Patent & Trademark Library spoke about the positive impact of winning the 2000 Federal Library and Information Center of the Year Award. Both Kathy Ernst and Anne Parham spoke about their experiences during the September 11th attack on the Pentagon, the current status of the Pentagon Library and the need for a disaster preparedness and planning. Susan Tarr spoke about the status of the FLICC FEDLINK staff revolving fund. Fred Rettenmaier and Sheila Riley are going off the FAC at the end of this year. year. For 2000-2003, Carla Pomager was re-elected for a second term and Wynne Tysdal (National Defense University) and Vicky Crone (US Air Force) were newly elected. Bonnie pointed out that there is heavy DOD representation on the FAC and a broader representation is needed. Susan Tarr said that every effort is made to ensure representation of large accounts, direct pay, transfer pay, etc. but the membership continues to vote for DOD personnel. Bonnie volunteered to be on the nominating committee to encourage a broader field of nominees. She reminded those present of the upcoming vote for FAC officers in January 2002 and asked returning members to consider self-nomination. 4. Business Plan: Susan Tarr reported that she looked in the 1994 Survey of Federal Libraries for information about library purchasing to get an estimate of potential purchasing power as FEDLINK doesn't have a handle on $ spent by libraries. Unfortunately the 94 Survey did not receive sufficient response in those categories for statistical analysis. Louise LeTendre pointed out that DOD libraries have no authority to report on expenditures outside of their official reporting chain and even when the ALMRS (Army Library Management Reporting System) was sent out though official channels, there was no request for funding information. There are two other models about which FEDLINK needs more information, especially in the area of fee collection. One is the GWAC (Government Wide Acquisition Contract?) and the other is a GSA account. Tarr said we might have to set up a GSA account to see how it works. Lynn McDonald conducted an exercise to determine the three major reasons why federal libraries would choose not to use FEDLINK. The IAG process seems to be a major hurdle for many. Lynn also asked the FAC's input in identifying and investigating industry trends. 5. FEDLINK update. The FAC was given a Financial update with registration comparison between FY2001 and FY2002. Registration is ahead of last year, possibly due to online registration. FEDLINK will sponsor an OCLC User Group meeting on 28 November, emphasizing the new ILL Web interface and how to set up FirstSearch Administration to enable purchasing ECO articles. On November 30, OCLC will cover several topics by cybercast, including ILLiad, contract cataloging services, ECO, and Language Sets. When questioned about the cost and feasibility of ILLiad, McDonald said that if she hasn't identified it to a prospective customer, the organization is probably not a good candidate; over 1000 loans a year are considered a good benchmark. Tarr announced that OCLC has offered to purchase Netlibrary. No information about acceptance was available. 6. Committee Reports: Tarr said the budget was changed by fiat and passed by the FEB. 7. Old Business: During the discussion about adding database services to FEDLINK, Louise LeTendre suggested that Lynn could ask the libraries what they purchased outside of FEDLINK. She might be able to extrapolate a cost, or at least learn about potential FEDLINK services, from their replies. 8. New Business: A draft copy of the proposed meeting dates for FY 2002 was distributed. 9. Next Meeting: On 6 December, after the quarterly meeting of the FLICC in the a.m. there will be a luncheon in the Montpelier room to which new FAC members will be invited. The FEDLINK meeting will be at 1:30-3:30 P.M following the FLICC Quarterly meeting and lunch. 10. At 3:20, Sheila Riley moved to adjourn and Maxine Brown seconded the motion to unanimous agreement. Minutes were prepared by Louise LeTendre.