Program for Cooperative Cataloging

Core Bibliographic Record for Audiovisual Materials Task Group

(PCC CBR-AV Task Group)

Request for comments on 2nd draft of the proposed core cataloging standards for:

1. Moving Image Materials (PCC CBR-MI/draft/2P)
2. Graphic Materials (PCC CBR-GR/draft/2P)

ALSO: In addition to forwarding final drafts of the MI and GR proposed standards to the PCC for acceptance, the PCC CBR-AV Task Group will forward recommendations on desirable changes to AACR2, LCRIs, and USMARC. These recommendations will be considered by the PCC, and, if approved, will be forwarded to the appropriate bodies for consideration. The task group welcomes concisely written suggestions along these lines from the community.

DEADLINE FOR ALL COMMENTS/SUGGESTIONS: Sunday, April 28, 1996.

SEND COMMENTS TO: Eric Childress, Chair, PCC CBR-AV Task Group, via e-mail at the Task Group's comments address:

avcore@numen.elon.edu

or via fax: (910) 538-6547

WHAT IS A "CORE" BIBLIOGRAPHIC RECORD?

A "core" bibliographic record is one created to a new level of completeness, a level that is greater than minimal, yet less than full. PCC core-level records:

1. are identifiable (a special code appears in the USMARC 042 field)
2. meet specific requirements (i.e., comply with the official PCC core record standards, standards which require the inclusion of a minimum of key elements of information)
3. have all names and series and LCSH access points under national authority control.
4. are dynamic -- the institution which creates the original core record may choose to exceed the core standard, and, other authorized PCC institutions may choose to enrich existing PCC core records (e.g., by adding or expanding notes, adding additional access points, etc.)
5. offer individual institutions greater flexibility in tailoring local cataloging practice to local needs and priorities.

BACKGROUND ON PCC CORE RECORD STANDARDS:

The Program for Cooperative Cataloging (PCC) is an international cooperative effort aimed at increasing access to library collections by providing useful, timely, and cost-effective cataloging that meets mutually-accepted standards.

A continuing PCC project is the formulation of official PCC standards for "core" bibliographic records (the concept of a "core record" is explained above), and to date three task groups have completed definitions of PCC core record standards for:

1. Books (PCC CBR-BK)*
2. Vernacular additions to bibliographic records for non-Roman alphabets (PCC CBR-JACKPHY)
3. Printed and Manuscript Music (PCC CBR-MU)*
4. Music and Non-Music Sound Recordings (PCC CBR-SR)*

*Note: these core record standards are currently undergoing revision to accommodate changes arising from USMARC format integration.

THE PCC CBR-AV TASK GROUP:

Members of the PCC CBR-AV Task Group: Eric Childress (Elon College), chair; Diane Boehr (Costabile Associates) ; Nancy Erickson (Minnesota Historical Society); Jane Dunbar Johnson (UCLA Film and Television Archive); Glenn Patton (OCLC).

Liaisons to the PCC CBR-AV Task Group: PCC Standards Committee liaison: Joan Schuitema (Northwestern University); LC RCCD: Ann Della Porta; LC CPSO: Harriet Harrison; LC MBRS: Stephen Kharfen.

The task group is charged to "define the minimum set of data elements for audiovisual materials [i.e., works that fall within the scope of AACR2 chapters 7 & 8]...that will serve to streamline the cataloging of such materials and still meet the basic needs of as wide a range of cooperative institutions as possible."

First drafts of the proposed MI and GR core standards were distributed for comment in December 1995. Since that time the task group has revised the proposed cores to incorporate comments from the AV-related cataloging communities and is now making 2nd drafts of the proposed core record standards available for comment.

A final version of each AV standard along with a report from the task group will be forwarded to the PCC Executive Board by early May, 1996. Formal adoption and distribution of the two AV core standards should take place later in 1996.

SUGGESTIONS TO REVIEWERS:

In reviewing the draft standards, readers should be aware of these underlying principles/assumptions:

1. PCC core standards define the *minimum* elements that must be present in a core record (all mandatory elements + those mandatory-if-applicable elements that apply in the individual case).
2. Dynamic enhancement: Core records are assumed to be dynamic rather than static -- as core records appear on the bibliographic networks, authorized PCC institutions using core records are always free to enrich the records. Over time an individual core record may be repeatedly and permanently enriched with expanded/additional notes, additional access points, etc.
3. Justification of access points: PCC core records do *not* require that access points be justified by information present elsewhere in the record.
4. Training: Official PCC core records may only be created by PCC institutions that have gone through a training process. The training familiarizes catalogers with the particulars of properly applying each core standard and emphasizes the value of individual cataloger judgement.

FOR FURTHER INFORMATION:

Information about the PCC is available on the PCC's WWW Home Page.

Queries concerning the proposed AV Materials core standards should be directed to the PCC CBR-AV Task Group chair, Eric Childress, Elon College at childres@numen.elon.edu

Proposed 2nd draft of the PCC Core Bibliographic Record for Moving Image Materials standard (PCC CBR-MI/draft/2P)

(M = Mandatory ; MA = Mandatory if applicable)

LEADER & DIRECTORY                 Code as national level [1]

VARIABLE CONTROL FIELDS            Code as national level [1]
(001, 003, 005, 007, 008)


010       Library of Congress Control Number (LCCN)                MA

020       International Standard Book Number (ISBN) /a             MA

028       Publisher Number. /a                                     MA [2]

040       Cataloging Source.                                       M

041       Language Code. /a /b                                     MA

042       Authentication Code.                                     M


1XX       Main Entry.                                              MA


240       Uniform Title.                                           MA

245       Title Statement. /a /h                                   M
          (all other subfields)                                    MA

246       Varying Form of Title.                                   MA

250       Edition Statement.                                       MA

260       Publication, Distribution, etc. (Imprint). /c            M
          /a /b                                                    MA


300       Physical Description. /a                                 M
          /b /c /e                                                 MA [3]


4XX       Series Statement.                                        MA [4]


5XX       Notes.

          538  System Details Note.                                MA
          546  Language Note.                                      MA
          500  Source of title proper
               (if other than chief source)                        MA
          511  Participant or Performer Note.                      MA [5]
          502  Dissertation Note.                                  MA [6]
          520  Summary, etc. Note.                                 MA [7]
          505  Formatted Contents Note.                            MA [8]
          501  With Note.                                          MA


6XX       Subject Access Fields.                                   M  [9]


7XX       Added Entries/Linking Entries.                           MA [10]


8XX       Series Added Entries/Alternate Graphics, etc.            MA [11]

Footnotes:

[1] Leader & Directory, Variable Control Fields: Applying the latest published version of the National Level Record (NLR) standard, code all bytes and fields designated by the NLR as mandatory, and any applicable bytes and fields designated by the NLR as mandatory-if-applicable. The NLR standard is detailed in Appendix A of the USMARC Format for Bibliographic Data prepared by the Network Development and MARC Standards Office, Library of Congress. Note: Depending on the individual automated system, part or all of the leader & directory, and some variable control fields may be system-supplied.

[2] Publisher Number: Minimally, supply readily available publisher number(s) (i.e. numbers appearing on the item, container, etc.).

[3] Accompanying material (300 /e): Minimally, supply brief information on any significant accompanying material.

[4] Series Statement: Transcribe all series as found on the item in either a 490 or a 440 field. All traced series must be supported by a national-level authority record. Untraced series need not be supported by a national-level authority record. If a national-level authority record already exists for the series, follow the first tracing practice indicated on the record and record the series and tracing appropriately (i.e., in a 490 field, a 440 field, or a 490/8XX pairing).

[5] Participant or Performer Note: For a core record, the 511 is required only if necessary for proper identification of the item. If so, minimally, supply those names judged necessary to assure accurate identification of the item.

[6] Dissertation Note: Supply for unpublished theses.

[7] Summary, etc. Note: Minimally, supply a brief summary note if the content of the work is not obvious from the remainder of the bibliographic record.

[8] Formatted Contents Note: Supply as appropriate for collections, compilations, or for any multi-part work.

[9] Subject access/genre term assignment: Minimally, supply one or two headings from an established thesaurus or a subject heading system, and/or an appropriate genre list.

[10] Added Entries/Linking Entries: Using judgement and assessing each item on a case-by-case basis, assign a complement of added entries that covers at least the primary relationships associated with the work (e.g., added entry for the director of a feature/short/documentary film, related work entry for an adaptation of a literary or dramatic work, related work entry for a T.V. series, related work entry/ies for works of music or dance if the works of music or dance are closely related to the content and purpose of the moving image work).

[11] Series Added Entries: Supply 8XX entry/ies as necessary to provide access point(s) for an authoritative form of series name.

Proposed 2nd draft of the PCC Core Bibliographic Record for Graphic Materials standard (PCC CBR-GR/draft/2P)

(M = Mandatory ; MA = Mandatory if applicable)

LEADER & DIRECTORY                      Code as national level [1]

VARIABLE CONTROL FIELDS                 Code as national level [1]
  (001, 003, 005, 007, 008)


010       Library of Congress Control Number (LCCN)                  MA

020       International Standard Book Number (ISBN) /a               MA

037       Source of Acquisition. /a                                  MA [2]

040       Cataloging Source.                                         M

041       Language Code. /a /b                                       MA

042       Authentication Code.                                       M


1XX       Main Entry.                                                MA


240       Uniform Title.                                             MA

245       Title Statement. /a /h                                     M
          (all other subfields)                                      MA

246       Varying Form of Title.                                     MA

250       Edition Statement.                                         MA

260       Publication, Distribution, etc. (Imprint). /c              M
          /a /b                                                      MA


300       Physical Description. /a                                   M
          /b /c /e                                                   MA [3]


4XX       Series Statement.                                          MA [4]



5XX       Notes.

          546  Language Note.                                        MA
          500  Source of title proper
               (if other than chief source)                          MA
          502  Dissertation Note.                                    MA [5]
          520  Summary, etc. Note.                                   MA [6]
          505  Formatted Contents Note.                              MA [7]
          501  With Note.                                            MA


6XX       Subject Access Fields.                                     M  [8]


7XX       Added Entries/Linking Entries.                             MA [9]


8XX       Series Added Entries/Alternate Graphics, etc.              MA [10]

Footnotes:

[1] Leader & Directory, Variable Control Fields: Applying the latest published version of the National Level Record (NLR) standard, code all bytes and fields designated by the NLR as mandatory, and any applicable bytes and fields designated by the NLR as mandatory-if-applicable. The NLR standard is detailed in Appendix A of the USMARC Format for Bibliographic Data prepared by the Network Development and MARC Standards Office, Library of Congress. Note: Depending on the individual automated system, part or all of the leader & directory, and some variable control fields may be system-supplied.

[2] Source of Acquisition: Minimally, supply readily available publisher number(s)(i.e. numbers appearing on the item, container, etc.).

[3] Accompanying material (300 /e): Minimally, supply brief information on any significant accompanying material.

[4] Series Statement: Transcribe all series as found on the item in either a 490 or a 440 field. All traced series must be supported by a national- level authority record. Untraced series need not be supported by a national-level authority record. If a national-level authority record already exists for the series, follow the first tracing practice indicated on the record and record the series and tracing appropriately (i.e., in a 490 field, a 440 field, or a 490/8XX pairing).

[5] Dissertation Note: Supply for unpublished theses.

[6] Summary, etc. Note: Minimally, supply a brief summary note if the content of the work is not obvious from the remainder of the bibliographic record.

[7] Formatted Contents Note: Supply as appropriate for collections, compilations, or for any multi-part work.

[8] Subject access/genre term assignment: Minimally, supply one or two headings from an established thesaurus or a subject heading system, and/or an appropriate genre list.

[9] Added Entries/Linking Entries: Using judgement and assessing each item on a case-by-case basis, assign a complement of added entries that covers at least the primary relationships associated with the work (e.g., added entry/ies for featured photographer(s) and/or other artist(s), related work entry/ies for named image(s)/work(s) of art, related work entry for an adaptation of a literary or dramatic work).

[10] Series Added Entries: Supply 8XX entry/ies as necessary to provide access point(s) for an authoritative form of series name.