5. PHYSICAL DESCRIPTION AREA
Contents
Introduction
5A. Preliminary rule
5A1. Punctuation
5A2. Sources of information
5B. Extent of works and specific formats
5B1. Number of units in hand
5B2. Specific formats
5B3. Number of units in a complete work
5B3.1 1000-foot 35 mm. reels as standard
5B3.2 Copies in formats other than the original format of the work
5B3.2.1 Reduction copies
5B3.2.2 Video copied from film
5B4. Incomplete works
5B4.1 Unit numbering uncertain or unknown
5B4.2 Incomplete units
5B5. Original length in units uncertain or unknown
5B6. Works never intended to be distributed
5B7. Video playback mode or other technical specifications
5B8. Length or running time
5C. Other physical details
5C1. Sound characteristics
5C2. Color characteristics
5C3. Playing speed or projection speed
5C4. Projection characteristics
5D. Dimensions
5E. Generations
5F. Film base
5G. Copy number
5H. Order of multiple lines of physical descriptions
Introduction
An archive may have many physically separate units, all of which are parts of a single moving image work. These separate physical pieces may be copies in whole or in part of the original, or they may be later releases. All elements must be described accurately and briefly, drawing component parts of negatives, masterpositives, sound tracks, prints, videocassettes, etc., together and providing a quick method for comparing each set of elements. This interrelationship is expressed by providing a separate line of physical description for each set of elements arranged in a standardized manner.
For example, if the archive holds a work in two or more generations (e.g., negative and masterpositive), a separate physical description should be given for each generation. Similarly, if the archive holds a work in two or more specific formats (e.g., 16 mm. film and 3/4 in. videocassette), a separate physical description is created for each.
245 00 $a I led 3 lives. p Phoney brother / $c Ziv Television
Programs Inc. ; director-supervisor of production,
Henry S. Kesler.
257 ## $a United States.
260 ## $a United States : $b Ziv Television Programs, Inc., c
1955.
300 ## $a 1 videocassette of 1 (28 min.) : $b sd., b&w ; $c 3/4
in. viewing copy.
300 ## $a 1 reel of 1 (950 ft.) : $b sd., b&w ; $c 16 mm. ref print.
300 ## $a 1 reel of 1 (950 ft.) : $b sd., b&w ; $c 16 mm. dupe neg.
The physical description area consists of six subareas: extent of work, other physical details, dimensions, generation, base, copy number. Two of the six subareas are further divided into more specific elements which are included as they apply.
Subarea Elements
Extent of work and specific format: Number of units in hand
Specific format (e.g., reels, videocassettes)
Number of units in complete work, if
known
Video technical specifications (e.g., D2,
VHS)
Length or running time
Other physical details: Sound characteristics
Color characteristics
Playing speed or projection speed
Projection characteristics (e.g., anamorphic,
letterboxed)
Dimensions: Gauge, width, or diameter
Generations: Terms used to differentiate original
material and successive duplicates
Base: Film base
Copy number: Number of copies or copy number
5A. Preliminary rule
5A1. Punctuation
For general instructions on prescribed punctuation, see 0C.
Enclose the video technical specification in parentheses, e.g., (laser) and (PAL).
Enclose the length or running time in parentheses, e.g., (8990 ft.) and (90 min.).
Precede the other physical details subarea by a space, colon, space.
Separate elements within the other physical details subarea with commas.
Precede the dimension by a space, semi-colon, space.
Separate the numeric part of the dimension from the abbreviation by a space, e.g., 35 mm. and 1/2 in.
Place a period after the abbreviation describing dimension, e.g., mm. and in.
Separate dimension, generation, base, and copy number by single spaces.
Enclose the copy number in parentheses, e.g., (copy 2).
Each line of physical description ends with a period unless there is another mark of punctuation present (e.g., closing parenthesis). It also ends with a period even if parentheses are present when followed by a 4XX series statement.
300 ## $a 1 reel of 1 (1080 ft.) : $b sd., col. ; $c 16 mm. ref
print.
300 ## $a 1 reel of 1 (1080 ft.) : $b sd., col. ; $c 16 mm. ref
print (copy 2).
440 #0 $a National Geographic Society special
5A2. Sources of information
See 0B.
5B. Extent of works and specific formats
5B1. Number of units in hand
Record the number of physical units in hand of each complete or incomplete copy of a motion picture or videorecording by giving the number of units in arabic numerals.
5B2. Specific formats
Follow the number of units with one of the following specific formats, as appropriate. Do not abbreviate these terms.
Film Video
reel videoreel
roll videocassette
cassette videocartridge
cartridge videodisc
loop
Film is implied when using the terms, reel, roll, cassette, cartridge, and loop in an archival setting. However, precede the term with the word "film" if there is any doubt or ambiguity.
300 ## $a 1 reel (750 ft.) : $b si., sepia ; $c 35 mm. ref print.
300 ## $a 10 reels of 10 (3724 ft.) : $b sd., col. ; $c 16 mm.
masterpositive.
300 ## $a 2 rolls (545 ft.) : $b si., b&w ; $c 35 mm. ref print.
300 ## $a 2 videocassettes of 2 (90 min.) : $b sd., col. ; $c 3/4
in. viewing copy.
300 ## $a 1 videodisc of 1 (laser) (120 min.) : $b sd., col. ; $c
12 in. viewing copy.
300 ## $a 3 cartridges of 3 (200 ft.) : $b si., col. ; $c 8 mm.
ref print.
300 ## $a 1 videoreel of 1 (45 min.) : $b sd., col. ; $c 1 in.
master.
5B3. Number of units in a complete work
It is important to try to specify how many parts comprise the complete work. This should be done in one brief statement which specifies both the number of units in hand and the number of units in the complete work (if this information is known or can be reasonably assumed). Include the number of units in a complete work in arabic numerals following the number of units in hand and the specific format (e.g., reel, videodiscs).
300 ## $a 13 reels of 13 (11003 ft.) : $b si., b&w ; $c 35 mm.
ref print.
300 ## $a 2 reels of 2 (652 ft.) : $b sd., col, ; $c 16 mm. dupe
neg.
300 ## $a 1 videodisc of 1 (laser) (95 min.) : $b sd., col. ; $c
12 in. viewing copy.
300 ## $a 2 videocassettes of 2 (110 min.) : $b sd., col. ; $c
3/4 in. viewing copy.
If the work is complete, but the unit count is unusual, clarification may be supplied in parentheses following the unit count. Further clarification may be placed in a note. See 7B17.
300 ## $a 10 reels of 10 on 11 (r1-10, 10B) (9350 ft.) : $b si.,
col. and b&w ; $c 35 mm. arch pos.
500 ## $a A b&w portion at the tail of reel 10 has been cut and
canned separately by the donor. $5 DLC
(If applicable, use institution's local code.)
There may be several lines of physical description and the number of units in a complete copy may vary from line to line. In these cases, it is not necessary for every line to relate the number of physical units in hand to the original unit count. Use only the number with the specific format to describe the work in hand. Further clarification may be placed in a note. See 7B17.
300 ## $a 12 reels of 12 (9143 ft.) : $b sd., col. ; $c 35 mm.
ref print.
300 ## $a 13 reels (9143 ft.) : $b si., yellow ; $c 35 mm.
masterpos.
300 ## $a 13 reels (9143 ft.) : $b si., cyan ; $c 35 mm.
masterpos.
300 ## $a 13 reels (9143 ft.) : $b si., magenta ; $c 35 mm.
masterpos.
500 ## $a The color separation masterpos is complete in 13 reels.
300 ## $a 2 reels (ca. 3240 ft.) : $b sd., b&w ; $c 16 mm. ref
print.
300 ## $a 3 reels (ca. 3240 ft.) : $b sd., b&w ; $c 16 mm. arch
pos.
500 ## $a Ref print and arch pos seem complete. 5 DLC
(If applicable, use institution's local code.)
5B3.1 1000-foot 35 mm. reels as standard
Historically, a 35 mm. reel has meant the amount of 35 mm. film which is wound on one standard reel or is stored in one standard film can designed to accommodate up to 1000 feet of film. The use of the term "reel" as a unit of measurement for 35 mm. film is a standard industry term. With regular 35 mm. film projection speed at 90 feet per minute, projecting one reel takes about 10 minutes. So, for example, a "2-reeler" would be a short film on two 1000-foot reels running about 20 minutes.
300 ## $a 10 reels of 10 (8676 ft.) : $b si., b&w ; $c 35 mm.
dupe neg.
Currently, 35 mm. films are generally stored in 2000-foot reels and, to a lesser extent, 3000-foot and 1000-foot reels. Often, the 1000-foot reel standard is noted on these larger reels (e.g., 1A, 1B for the first 2000-foot reel). To maintain the 1000-foot unit concept, 35 mm. film stored on reels holding up to 2000 feet of film are sometimes referred to as "double reels". Similarly, reels holding up to 3000 feet may be referred to as "triple reels". For archives, it has remained standard to relate the original length of a work in 1000-foot reels to the number of physical units (reels) on which it is currently stored.
300 ## $a 12 reels of 12 on 6 (11354 ft.) : $b sd., b&w ; $c 35
mm. dupe neg.
For all other gauges, there is no single standardized reel size which corresponds to the 1000-foot size standard in 35 mm. For examples, for 16 mm., there are at least four frequently used sizes: 400-foot, 800-foot, 1200-foot, and 1600-foot reels. For 16 mm. reduction copies, see below.
5B3.2 Copies in formats other than the original format of the work
5B3.2.1 Reduction copies
For many archives and film libraries, a common form of material for viewing and sometimes for preservation purposes has been 16 mm. film reductions (16 mm. duplication of a 35 mm. film). With the increasing use of video for copying material, 16 mm. reductions have become less common.
For a complete 16 mm. film which is known to be a reduction copy, indicate that it is a complete work using the original 1000-foot 35 mm. reel count, along with the actual number of 16 mm. reels in hand.
300 ## $a 10 reels of 10 on 3 (2875 ft.) : $b sd., col. ; $c 16
mm. ref print.
(Originally ten 1000 ft. 35 mm. reels, currently on three 16 mm. reels.)
If further clarification is required, a note should also be included. See 7B17.
5B3.2.2 Video copied from film
When film has been copied onto video, the relationship of the original reel count to the extent or number of video units may be difficult to determine. State the number of units in hand and the total number of units in the complete copy (if this information is known or can be reasonably assumed) in terms of the video format being described, rather than in terms of the original film format.
300 ## $a 2 videodiscs of 2 (CED) (85 min.) : $b sd., col. ; $c
12 in. viewing copy.
not 300 ## $a 10 reels of 10 on 2 videodiscs of 2 (CED) (85 min.) :
$b sd., col. ; $c 12 in. viewing copy.
Optionally, archives may wish to indicate completeness using the reel count of the original work along with the actual number of units of the video on which the work has been copied.
5B4. Incomplete works
Punctuation: Specify the identifying numbers of the units in hand in parentheses following the number of units in a complete copy. Separate each number with a comma, space punctuation, and in the case of consecutive units, place a hyphen between the numbers and follow with a comma, space, if more units are to be recorded.
If a work (including a work with separate picture and track) lacks part of the image and/or sound it is incomplete. Usually, do not consider a work incomplete if it is missing only a few frames or a few seconds.
If the complete number of units comprising a moving image work is known, and the copy in hand lacks one or more units, indicate the number of units in hand.
Use the following abbreviations for the unit term which precedes the identifying numbers. Further clarification may be placed in a note. See 7B13.
Film Video
reel r videoreel r
roll roll videocassette c
cassette c videocartridge c
cartridge c videodisc d
loop loop
300 ## $a 7 reels of 12 (rl-3, 5-7, 10) (6190 ft.) : $b sd., col.
; $c 35 mm. ref print.
300 ## $a 2 videocassettes of 3 (c2-3) (Beta) (100 min.) : b
sd., col. ; $c 1/2 in. viewing copy.
For an incomplete reduction copy, specify in parentheses the original 35 mm. reel numbers, and then give the number of 16 mm. reels in hand.
300 ## $a 4 reels of 6 (rl, 4-6) on 2 (1800 ft.) : $b sd., col. ;
$c 16 mm. ref print.
5B4.1 Unit numbering uncertain or unknown
If a unit number is uncertain, use the unit abbreviation followed by the number and a question mark enclosed in parentheses, after the unit count.
300 ## $a 1 reel of 3 (r2?) (600 ft.) : $b si., b&w ; $c 35 mm.
masterpositive.
300 ## $a 2 reels of 5 (r3?, 5) (1550 ft.) : $b sd., b&w ; $c 35
mm. ref print.
300 ## $a 1 videocassette of 4 (c3?) (40 min.) : $b sd., col. ;
$c 3/4 in. viewing copy.
If the unit number is unknown, use the unit abbreviation followed by a question mark in the parentheses.
300 ## $a 1 reel of 8 (r?) (650 ft.) : $b si., b&w ; $c 35 mm.
dupe neg.
300 ## $a 6 reels of 10 (rl-5, r?) (3900 ft.) : $b sd., b&w ; c
35 mm. ref print.
5B4.2 Incomplete units
If part of a unit or units is incomplete, place the abbreviation "inc." for incomplete within parentheses after the unit count. When unit numbers are specified within parentheses, and all or some of the units are incomplete, use the abbreviation "inc." within the parentheses, preceded by a comma, following the unit numbers. Give a note describing the extent of the incompleteness. See 7B13.
300 ## $a 1 videocassette of 1 (inc.) (17 min.) : $b sd., col. ;
$c 1/2 in. viewing copy.
500 ## $a Small parts lacking. $5 DLC
(If applicable, use institution's local code.)
300 ## $a 3 reels of 5 (r1, 3, 5, inc.) (1426 ft.) : $b si., b&w
; $c 35 mm. ref print.
500 ## $a Reel 1 has parts of picture lacking. $5 DLC
(If applicable, use institution's local code.)
Relate notes concerning incompleteness to the particular materials with which they correspond.
300 ## $a 3 reels of 3 (883 ft.) : $b si., b&w ; $c 16 mm. ref
print.
300 ## $a 3 reels of 3 (inc.) (1686 ft.) : $b sd., b&w ; $c 35
mm. ref print.
300 ## $a 3 reels of 3 (883 ft.) : $b si., b&w ; $c 16 mm. dupe
neg.
300 ## $a 3 reels of 3 (883 ft.) : $b sd. ; $c 16 mm. neg trk.
300 ## $a 3 reels of 3 (inc.) (675 ft.) : $b sd., b&w ; $c 16 mm.
dupe neg (copy 2)
300 ## $a 3 reels of 3 (inc.) (1686 ft.) : $b sd., b&w ; $c 35
mm. dupe neg.
500 ## $a 35 mm. print and neg, and 16 mm. neg (copy 2) lack main
title and parts of picture, including two musical
numbers, Poppin' the cork and Here's looking at you,
which appeared in original release and in archive's
complete material. Original 35 mm. footage: 2206 ft.
per copyright descriptive material and Film daily
yearbook, 1934, p. 345. 5 DLC
(If applicable, use institution's local code.)
Optionally, do not describe the work as incomplete in the physical description area if the main title, credits, and/or end title are lacking. Indicate the lack of titles and credits in a note only.
5B5. Original length in units uncertain or unknown
If the total unit count is possible but not certain, indicate this uncertainty with a question mark following the unit count.
300 ## $a 3 reels of 3? (rl-3?) (2584 ft.) : $b si., b&w ; $c 35
mm. dupe neg.
Include a note stating the source of the possible unit count. See 7B13.
500 ## $a Possible reel count from leader. 5 DLC (If applicable, use institution's local code.)
If a work's original length in units is not known, but the units in hand appear to be a part of a completed production (not stock footage, unedited film, etc.), regardless of whether it was released or broadcast, state the number of units in hand and substitute a question mark for the total number of units. For treatment of works never intended to be distributed, see 5B6.
300 ## $a 2 reels of ? (r2-3) (1450 ft.) : $b si., b&w ; $c 35
mm. ref print.
300 ## $a 1 videocassette of ? (40 min.) : $b sd., col. ; $c 3/4
in. viewing copy.
5B6. Works never intended to be distributed
For works never intended to be distributed (e.g., home movies, stock footage, outtakes), use arabic numerals with the specific format only (e.g., 2 reels) and do not indicate completeness. Do not abbreviate the term for the specific format.
300 ## $a 12 rolls (1800 ft.) : $b sd., b&w ; $c 16 mm. ref
print.
300 ## $a 3 videocassettes (180 min.) : $b sd., col. ; $c 3/4 in.
viewing copy.
5B7. Video playback mode or other technical specifications
Add playback mode, broadcast system, trade name or other technical specifications for a videorecording if this information is necessary for viewing the work. Insert this information after the unit count for a complete work, or, if that original unit count is not appropriate, after the specific format. Enclose the technical specification in parentheses.
300 ## $a 1 videocassette of 1 (D2) : $b sd., col. ; $c 19 mm.
master.
300 ## $a 1 videocassette (VHS) (ca. 60 min.) : $b sd., col. ; $c
1/2 in. viewing copy.
300 ## $a 3 videodiscs of 3 (laser) (119 min.) : $b sd., col. ;
$c 12 in. viewing copy.
300 ## $a 2 videodiscs of 2 (VHD) (101 min.) : $b sd., col. ; $c
12 in. viewing copy.
300 ## $a 1 videocassette of 1 (Betacam) (30 min.) : $b sd., col.
; $c 1/2 in. master.
300 ## $a 2 videocassettes of 2 (PAL) (90 min.) : $b sd., col. ;
$c 3/4 in. viewing copy.
At times, more than one technical specification may be given in order to provide the information necessary for viewing the work. This is likely to happen with a VHS video in the PAL or SECAM broadcast system. Separate multiple technical specifications with a space and place them in a single set of parentheses. Omit the technical specification that are standard for the country of the archive.
300 ## $a 1 videocassette of 1 (VHS PAL) (60 min.) : $b sd., col.
; $c 1/2 in. viewing copy.
Optionally, always record the technical specification.
5B8. Length or running time
Record in arabic numerals a film's total length in feet (rounded up to the nearest foot) or a video's running time in minutes (rounded up to the nearest minute). Record this information following the unit count, or if applicable, the technical specification. If the length of a film has been given in minutes, convert the minutes to feet. See Appendix E, Conversion Chart. Do not use video counters to measure minutes since these are location devices and do not measure time. Do not include commas within numbers.
300 ## $a 10 reels of 10 (9738 ft.) : $b sd., col. ; $c 35 mm.
ref print.
300 ## $a 2 reels of 5 (rl-2) (1620 ft.) : $b si., b&w ; $c 35
mm. ref print.
300 ## $a 1 videocassette of 1 (Beta) (60 min.) : $b sd., col. ;
$c 1/2 in. viewing copy.
If the work is not measured, give an approximate footage or running time if one can be readily established. Precede the numerals by the abbreviation "ca." (circa). Give an explanation for the estimation in a note if necessary. When known, indicate conditions such as stretch printing and time compression in notes. See 7B14.
300 ## $a 2 videocassettes of 2 (ca. 90 min.) : $b sd., col. ; $c
3/4 in. viewing copy.
300 ## $a 3 reels of 3 (ca. 2550 ft.) : $b sd., col. ; $c 35 mm.
dupe neg.
500 ## $a Footage estimation is from donor's list. $5 DLC
(If applicable, use institution's local code.)
Optionally, do not consider length or running time to be estimated if this information is taken from accompanying material or a secondary source. Only use "ca." to indicate a guess that is not supported by a source.
Optionally, record running time only for both film and video, instead of footage for film.
5C. Other physical details
Give the following details, as applicable, in this order:
sound characteristics
color characteristics
playing speed or projection speed
projection characteristics
5C1. Sound characteristics
Indicate whether the work is sound by the abbreviation "sd." or silent by the abbreviation "si."
300 ## $a 3 reels of 3 (2870 ft.) : $b si., b&w ; $c 35 mm. ref
print.
300 ## $a 1 videocassette of 1 (ca. 60 min.) : $b sd., col. ; c
3/4 in. viewing copy.
If the work in hand is a separate sound element of a moving image, describe it as sound and omit the color characteristic.
300 ## $a 2 reels of 2 (1832 ft.) : $b sd. ; $c 35 mm. neg trk.
If a work originally had a sound track but the copy in hand lacks a sound track, describe the work as silent and give a note to that effect. See 7B15.
300 ## $a 3 reels of 3 (3096 ft.) : $b si., b&w ; $c 35 mm. ref
print.
500 ## $a Sound track lacking. $5 DLC
(If applicable, use institution's local code.)
Include further information about sound attributes or processes in a note. See 7B15.
500 ## $a Magnetic track is full coat.
Optionally, further information about sound attributes or processes may be placed in the line of physical description in parentheses following the general sound characteristics.
300 ## $a 10 reels of 10 on 5 (9021 ft.) : $b sd. (Dolby), col. ;
$c 35 mm. ref print.
5C2. Color characteristics
Indicate whether the work is in color by the abbreviation "col." or in black and white, by the abbreviation "b&w," following the sound characteristic. For more specific terms to describe color, see Appendix C, Color Characteristics.
300 ## $a 1 reel of 1 (987 ft.) : $b si., b&w ; $c 35 mm. ref
print.
300 ## $a 2 videocassettes of 2 (Beta) (ca. 90 min.) : $b sd.,
col. ; $c 1/2 in. viewing copy.
If a work is a combination of color and black and white, indicate this combination.
300 ## $a 3 reels of 3 (2870 ft.) : $b sd., col. and b&w ; $c 35
mm. masterpositive.
300 ## $a 2 reels of 10 (rl, 5) (1835 ft.) : $b sd., b&w with
col. sequences ; $c 35 mm. ref print.
Indicate color separation with separate lines of description, one for each color.
300 ## $a 10 reels of 10 (9501 ft.) : $b si., cyan ; $c 35 mm.
dupe neg.
300 ## $a 10 reels of 10 (9501 ft.) : $b si., magenta ; $c 35 mm.
dupe neg.
300 ## $a 10 reels of 10 (9501 ft.) : $b si., yellow ; $c 35 mm.
dupe neg.
300 ## $a 15 reels of 15 (ca. 10440 ft.) : $b si., red ; $c 35
mm. masterpos.
300 ## $a 15 reels of 15 (ca. 10440 ft.) : $b si., green ; $c 35
mm. masterpos.
300 ## $a 15 reels of 15 (ca. 10440 ft.) : $b si., blue ; $c 35
mm. masterpos.
Include further information about color attributes or processes in a note. See Appendix C, Color Characteristics. See 7B16.
Optionally, further information about color attributes or processes may be placed in the line of physical description in parentheses following the general color characteristics.
300 ## $a 2 reels of 2 (1640 ft.) : $b si., b&w (tinted) ; $c 35
mm. ref print.
300 ## $a 1 reel of 1 (980 ft.) : $b si., b&w (tinted and toned)
; $c 35 mm. ref print.
5C3. Playing speed or projection speed
When considered important, give the playing speed of a video or the projection speed of a film in a note. See 7B17.
Optionally, give the playing speed or the projection speed following the color characteristic in the line of physical description. Precede this information with a comma. Use standard abbreviations, e.g., "LP" for long play, "fps" for frames per second.
300 ## $a 1 videocassette of 1 (VHS) (ca. 60 min.) : $b sd.,
col., SLP ; $c 1/2 in. viewing copy.
300 ## $a 1 reel of 1 (982 ft.) : $b si., b&w, 20 fps ; $c 35 mm.
archival positive.
5C4. Projection characteristics
Record when a film is anamorphic or a video is letterboxed. Either term would be given following the color characteristic (unless the above option is followed, in which case it follows the speed). Precede the projection characteristic with a comma.
300 ## $a 10 reels of 10 on 5 (9540 ft.) : $b sd., col.,
anamorphic ; $c 35 mm. ref print.
300 ## $a 1 videocassette of 1 (VHS) (96 min.) : $b sd., col.,
LP, letterboxed ; $c 1/2 in. viewing copy.
Additional information regarding projection characteristics (e.g., aspect ratio, pan-and-scan) may be placed in a note. See 7B19.
5D. Dimensions
Give the gauge, width, or diameter of a moving image work following the color characteristic, except when speed and/or projection characteristics are given. Use abbreviations which are separated from the number with a space.
Give the gauge of film in millimeters using the abbreviation "mm." When describing 8 mm. film, state whether the work is standard 8 mm. or super 8 mm.
300 ## $a 2 reels of 2 (2385 ft.) : $b sd., col. ; $c 35 mm. ref
print.
300 ## $a 1 reel of 1 (516 ft.) : $b sd., col. ; $c standard 8
mm. ref print.
300 ## $a 1 cartridge of 1 (ca. 200 ft.) : $b sd., col. ; c
super 8 mm. ref print.
Generally, give the width of videotape in inches using the abbreviation "in." D2 video, however, should be described as 19 mm.
300 ## $a 1 videocassette of 1 (57 min.) : $b sd., col. ; $c 3/4
in. viewing copy.
300 ## $a 2 videoreels of 2 (ca. 90 min.) : $b sd., col. ; $c 2
in. master.
Give the diameter of a videodisc in inches using the abbreviation "in."
300 ## $a 3 videodiscs of 3 (laser) (119 min.) : $b sd., col. ;
$c 12 in. viewing copy.
5E. Generations
Generation is a designation used to differentiate original material and successive duplicates (e.g., original reversal positive, duplicate negative, reference print).
Give the generation of a moving image work following the dimension.
300 ## $a 1 videocassette of 1 (52 min.) : $b sd., col. ; $c 3/4
in. viewing copy.
300 ## $a 2 reels of 2 (1980 ft.) : $b sd., col. ; $c 16 mm. ref
print.
Use the terms and/or abbreviations as listed. When a record contains multiple lines of physical description generally record the generations in the order given below.
Generation Abbreviations
viewing copy [use for videos]
reference print ref print
duplicate negative dupe neg
internegative interneg
interpositive interpos
color reversal intermediate CRI
master [use for videos]
kinescope positive kine pos
kinescope negative kine neg
masterpositive masterpos
archival positive arch pos
archival negative arch neg
reversal positive rev pos
original reversal positive orig rev pos
original negative orig neg
Video viewing material is designated as a viewing copy, while film for screening is designated as a reference print. Archives may determine that it is necessary to restrict the use of some material due to its rarity or physical condition. The generation terms for this type of material are master, for video, and archival positive or archival negative, for film.
Separate sound material is listed below because it is placed on a separate line of physical description immediately after the picture generation to which it corresponds. If there is only sound track material, follow the order of this list.
positive track pos trk negative track neg trk double edge positive track dbl edge pos trk double edge negative track dbl edge neg trk magnetic track mag trk
Optionally, archives may choose to develop their own list of generations. For additional terms, see Appendix F, Additional Generation Designations.
Optionally, archives may choose not to record the generation. For example, if a videocassette is always designated as a viewing copy, the term viewing copy could be omitted from the line of physical description.
5F. Film base
Give the film base, e.g., nitrate, triacetate ("safety"), diacetate ("old safety"), polyester (Estar). Record the film base after the generation.
300 ## $a 1 reel of 1 (875 ft.) : $b si., b&w ; $c 35 mm. dupe
neg triacetate.
300 ## $a 10 reels of 10 (9431 ft.) : $b sd., col. ; $c 35 mm.
masterpos nitrate.
Optionally, do not include the film base.
Alternatively, do not include the film base if the archive holds material predominately in only one film base.
5G. Copy number
A copy is a set of elements which is a duplicate of another set in every physical characteristic including dimension. Give the copy number last in the line of physical description. Do not assign copy 1 to the first copy. Use the word "copy" with the number and enclose them in parentheses.
300 ## $a 1 videocassette of 1 (Betacam) (30 min.) : $b sd., col.
; $c 1/2 in. master.
300 ## $a 1 videocassette of 1 (Betacam) (30 min.) : $b sd., col.
; $c 1/2 in. master (copy 2)
Assign a copy number to an incomplete set of elements which otherwise is a duplicate of another set in every physical characteristic.
300 ## $a 3 reels of 3 (2645 ft.) : $b si., b&w ; $c 35 mm. dupe
neg.
300 ## $a 1 reel of 3 (r2) (875 ft.) : $b si., b&w ; $c 35 mm.
dupe neg (copy 2)
Any distinctions between copies should be made clear in a note. See 7B18.
300 ## $a 4 reels of 4 (3690 ft.) : $b si., b&w ; $c 35 mm. ref
print.
300 ## $a 4 reels of 4 (3688 ft.) : $b si., b&w ; $c 35 mm. ref
print (copy 2)
500 ## $a Both copies were measured for footage, a difference of
two feet between them was found. There were no
discernable differences between the two and hence these
are copies, not versions.
Optionally, use the abbreviations, "cy, cys" for copy, copies.
300 ## $a 5 reels of 5 (5105 ft.) : $b si., b&w ; $c 35 mm. dupe
neg (cy 2)
Optionally, give the number of copies in one line of physical description when all physical characteristics are identical.
300 ## $a 1 videocassette of 1 (Beta) (30 min.) : $b sd., col. ;
$c 1/2 in. viewing copy (2 copies)
5H. Order of multiple lines of physical descriptions
Follow the order given below when listing multiple lines of physical description.
When cataloging nitrate film and other moving image material on the same record, the nitrate film should follow all other materials listed in the physical description area.
Group generations together, beginning with material for viewing, followed by material for copying and preservation. Follow the generations list given above in 5E for a more detailed order of generations.
300 ## $a 1 videocassette of 1 (VHS) (120 min.) : $b sd., col. ;
$c 1/2 in. viewing copy.
300 ## $a 12 reels of 12 on 4 (ca. 4320 ft.) : $b sd., col. ; $c
16 mm. ref print.
300 ## $a 12 reels of 12 on 6 (ca. 10800 ft.) : $b sd., col. ; $c
35 mm. ref print.
300 ## $a 2 videoreels of 2 (ca. 120 min.) : $b sd., col. ; $c 1
in. master.
As stated in the generations list, separate sound track material should be placed immediately after the picture generation to which it corresponds.
300 ## $a 6 reels of 6 (2066 ft.) : $b si., col. ; $c 16 mm. dupe
neg.
300 ## $a 6 reels of 6 (2066 ft.) : $b sd. ; $c 16 mm. neg trk.
300 ## $a 10 reels of 10 (9357 ft.) : $b si., b&w ; $c 35 mm.
masterpositive.
300 ## $a 10 reels of 10 on 5 (9357 ft.) : $b sd. ; $c 35 mm.
double edge positive track.
After generations, group dimensions together (e.g., 1/2 in., 3/4 in., 12 in.), (e.g., 8 mm., 16 mm., 35 mm.) in ascending order.
Optionally, archives should develop their own preferred order of physical descriptions. For example, an archive that holds a particular title in more than one collection may wish to group the material by collection first, using the order noted above for each individual collection.
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