DRAFT, 12/1/1998
0. GENERAL RULES
Contents
0A. Scope
0A1. Organization of the description
0A2. Main entry heading
0A3. One record per work
0A4. Version, edition
0A5. Multiple physical descriptions
0B. Sources of information
0C. Punctuation
0C1. Use of spaces with punctuation
0C2. Omissions
0D. Levels of detail in the description
0D1. First level of description
0D2. Second level of description
0D3. Third level of description
0E. Language and script of the description
0F. Inaccuracies
0G. Capitalization
0H. Accents and other diacritical marks
0J. Abbreviations and initials, etc.
0K. Numerals
0L. Style
0A. Scope
The rules in this manual cover the description of archival moving image material of all kinds, including, but not limited to, features, television, shorts, documentaries, newscasts, newsreels, oral histories, educational works, video art, compilations, trailers, commercials, excerpts, clips, home movies, unedited footage, outtakes, stock shots, and screen tests.
0A1. Organization of the description
The description is divided into the following areas:
Title and statement of responsibility
Version, edition
Country of production
Distribution, release, broadcast
Physical description
Series
Note
Each of these areas is divided into a number of elements as set out in this and in the following chapters. Not all areas will apply when describing individual works. For a definition of the area terms, see the rules for each area and Appendix G, Glossary.
See the following example for the organization of a catalog entry.
Title and statement of responsibility:
245 04 $a The midnight ride of Paul Revere / $c Thomas A. Edison,
Inc. ; director, Charles J. Brabin.
Varying form of title:
246 3# $a Ride of Paul Revere
246 3# $a Paul Revere's ride
(For rules governing varying form of title, see AACR 2,
21.30J.)
Version, edition statement:
250 ## $a [Re-edited version].
Country of production:
257 ## $a United States.
Distribution, release, broadcast:
260 ## $a United States : $b K.E.S.E., $c 1917.
Physical description:
300 ## $a 1 reel of 1 (377 ft.) : $b si., b&w ; $c 16 mm.
reference print.
300 ## $a 1 reel of 1 (377 ft.) : $b si., b&w ; $c 16 mm. dupe
negative.
300 ## $a 1 reel of 1 (377 ft.) : $b si., b&w ; $c 16 mm.
archival positive.
Series statement:
440 #0 $a Conquest program ; $v no. 12
Notes:
500 ## $a Title appears as, The ride of Paul Revere, in the
Conquest catalog and as, Paul Revere's ride, in the
Moving picture world, v. 33, p. ix.
511 1# $a Augustus Phillips, Richard Tucker, Harry Linson, Yale
Brenner, Benjamin F. Mears.
500 ## $a Copyright: Thomas A. Edison, Inc.; 8Oct17; LP115.
500 ## $a This is a re-edited version of the two-reel motion
picture of the same title released by Edison on October
30, 1914; Edison copyrighted another film under this
title in 1907.
500 ## $a Based on the poem by Henry Wadsworth Longfellow.
500 ## $a Source used: Moving picture world, v. 22, p. 460, 527.
541 ## $d Received: 7/20/1959 from LC lab; 3 ref print, dupe
neg, arch pos; $c preservation; $a Kleine (George)
Collection.
0A2. Main entry heading
The main entry heading or primary access point for moving image material is usually the title proper. For archival moving image material, the title proper is most often the original release or original broadcast title in the country of origin (the country where the principal offices of the production company or of the individual producer of a moving image work are located). Because of the complex interrelationships of persons and corporate bodies in the creation of a moving image work, main entry by title provides the level of consistency and standardization required for national and international networking or sharing of cataloging data. At times, the main entry heading used for moving image material is the uniform title, see Appendix D, M/B/RS Policy on Uniform Titles.
Optionally, archives may choose to use another main entry heading, such as personal name.
0A3. One record per work
Usually a separate bibliographic record is prepared for each distinct work even when two or more works appear on one physical piece. A single record may include an original title and original release information followed by later release information. However, there are times when multiple works are described on a single record, see 1A3, 1B2, 1F3.2, and Appendix J, Collection Level Cataloging.
0A4. Version, edition
The occurrence of a change in the content of a moving image work and the extent of that change are important. When deliberate changes are made to the contents of the original works, these new works are considered versions. Original works and all subsequent versions of original works are cataloged on separate records. See Chapter 2.
A moving image work is not a version when the work is simply rereleased, reissued, or rebroadcast without a change in the contents. Thus, the original information applies to the rerelease or reissue copy, as well as to the original work, and both are cataloged on the same record. See 4G.
0A5. Multiple physical descriptions
An archive may have many physically separate units, all of which are parts of a single moving image work. These separate physical pieces may be copies in whole or in part of the original, or they may be later releases. All elements must be described accurately and briefly, drawing component parts of negatives, masterpositives, sound tracks, prints, videocassettes, etc., together and providing a quick method for comparing each set of elements. This interrelationship is expressed by providing a separate line of physical description for each set of elements arranged in a standardized manner. See Chapter 5.
0B. Sources of information
Take information from the work itself, its container, accompanying material, unpublished documentation, standard and specialized reference tools, telephone calls, etc. While information taken from viewing the work is frequently preferred, there is no chief source of information because data must often be taken from sources other than the work.
The information from these sources is not bracketed with the following exceptions. When information is probable, enclose that information in square brackets. If it is questionable, include a question mark in the brackets. If information is supplied by the cataloger, i.e., it is neither from the work nor another source, enclose it in brackets.
For guidance on citing sources of information, see 7B and 7B25. A note is not required to explain cataloger supplied information.
Optionally, individual archives may use the work itself as the chief source of information.
Optionally, individual archives may choose to set their own policy for citing sources of information.
0C. Punctuation
The punctuation for the descriptive entries of moving image material is based on the International Standard Bibliographic Description (ISBD) developed under the auspices of the International Federation of Library and Information Associations (IFLA). For overall information about ISBD punctuation, see AACR 2, 1.0C. The example below follows ISBD punctuation. Institutions using the MARC format should also follow the MARC punctuation and tagging conventions which are outlined in USMARC Format for Bibliographic Data and are shown in all the remaining examples in this manual. For punctuation not described in this manual and not governed by ISBD or MARC, follow The Chicago Manual of Style.
Catalog entry with ISBD punctuation:
The midnight ride of Paul Revere / Thomas A. Edison, Inc. ; director, Charles J. Brabin. -- Re-edited version. -- United States. -- United States : K.E.S.E., 1917. 1 reel of 1 (377 ft.) : si., b&w ; 16 mm. reference print. 1 reel of 1 (377 ft.) : si., b&w ; 16 mm. dupe negative. 1 reel of 1 (377 ft.) : si., b&w ; 16 mm. archival positive. (Conquest program ; no. 12) Title appears as, The ride of Paul Revere, in the Conquest catalog and as, Paul Revere's ride, in the Moving picture world, v. 33, p. ix. Cast: Augustus Phillips, Richard Tucker, Harry Linson, Yale Brenner, Benjamin F. Mears. Copyright: Thomas A. Edison, Inc.; 8Oct17; LP115. This is a re-edited version of the two-reel motion picture of the same title released by Edison on October 30, 1914; Edison copyrighted another film under this title in 1907. Based on the poem by Henry Wadsworth Longfellow. Source used: Moving picture world, v. 22, p. 460, 527.
For specific punctuation related to each of the areas of moving image description, see the beginning of each of the following chapters.
0C1. Use of spaces with punctuation
Precede the following marks of prescribed punctuation by a space and follow by a space, i.e., colon, semi-colon, diagonal slash, and equal sign, in the specific areas of description detailed in the individual chapters.
The period or full stop is followed by a single space. This rule applies to the descriptive portion of the record and does not apply to added entries.
The dash (or, two hyphens), when used in titles, is not preceded or followed by a space, with the following exception: when it is used to replace an ellipsis at the end of a title, see 1A1. When the dash is used to separate areas in the bibliographic record or to separate content descriptions, it is preceded and followed by a space.
0C2. Omissions
Do not abridge the title proper or uniform title. Long titles appearing within other areas, such as other title information and titles given in notes, may be abridged following the first five words. Indicate these omissions with ellipses. Record the ellipsis with a space on both sides of it.
If the ellipsis precedes a period, generally omit the period. However, transcribe a period following an abbreviation. Also transcribe an exclamation point or a question mark which precedes the ellipsis. For omissions in other areas of the record see AACR 2.
500 ## $a Source used: The George Kleine collection of early ...
catalog, 1980.
0D. Levels of detail in the description
Individual archives may determine which data elements they wish to include in their cataloging record. Factors such as type of material, size of collections, cataloging staff resources, user demands, and level of automation, may determine the level of description chosen. The levels described below are optional and serve as guidelines. All of the data elements listed in each of the levels may not be present in all the records cataloged at those levels. Ideally, all data recorded is verified, documented, and the source of the data is clear to the user.
The levels of description given below do not address the question of access by subject or name added entries. However, title added entries are included below and in a few examples in this manual. Guidance concerning subject and name added entries is included in Appendix B, Levels of Cataloging.
0D1. First level of description
For the first level of description include the data elements set out in the illustration below. Some of the data elements listed below may not be present in each record, e.g., varying form of title and series title untraced.
245 00 $a Title proper (can include part title, subfield p) : $b
other title information = parallel title.
246 ## $a Varying form of title
260 ## $c Date of distribution, release or broadcast.
300 ## $a Extent of work ; $c dimension generation (copy number).
[Physical description]
490 0# $a Series title untraced
5XX ## $a Note(s).
0D2. Second level of description
For the second level of description, include the data elements set out in the illustration below. This level of description represents a minimum of those elements that should be included in a catalog record intended for networking, shared cataloging, data exchange, etc. This level is similar to the core bibliographic record for moving image materials developed by the Program for Cooperative Cataloging.
130 0# $a Uniform title.
245 00 $a Title proper (can include part title, subfield p) : $b
other title information = parallel title / $c first
statement of responsibility ; each subsequent statement
of responsibility.
246 ## $a Varying form of title
250 ## $a Version, edition.
257 ## $a Country of production.
260 ## $a Country of distribution, release or broadcast : $b
distributor, releaser or broadcaster, $c date of
distribution, release or broadcast.
300 ## $a Extent of work (length or duration) : $b other physical
details including sound characteristics, color
characteristics, projection characteristics ; $c
dimension generation (copy number). [Physical
description]
440 ## $a Series traced
490 ## $a Series untraced or traced differently
017 ## $a Copyright registration number $b source (agency
assigning number) (optional)
508 ## $a Credits note.
511 1# $a Participants or performers note.
500 ## $a Copyright information note. (optional)
505 0# $a Contents note.
520 ## $a Summary note.
5XX ## $a Other note(s).
730 0# $a Uniform title added entry.
740 0# $a Uncontrolled related/analytical title added entry.
830 #0 $a Uniform title series added entry.
0D3. Third level of description
For the third level of description, include all data elements set out in the following rules that are applicable to the work being described. In-depth assignment of subject and name added entries is the main distinguishing feature at this level. See Appendix B, Levels of Cataloging, for guidance.
0E. Language and script of the description
The following information is transcribed from the work, or from other sources, in the language of the work:
Title
Version, edition statement
Distribution, release, broadcast
Series title
In statements of responsibility, transcribe in the language in which the credits appear, with the exception of credit functions. For credit functions, wherever they occur in the record, substitute English language terms for non-English language terms, if there is a direct translation. See 1G, 6F, 7B5 and 7B6. When there is uncertainty as to the English translation of the credit term, use the terminology as it appears on the work or other sources.
245 00 $a Geheimnisse einer Seele / $c Neumann-Film-Produktion
GmbH ; director, G.W. Pabst.
(Credit term for director appears as Regisseur on
source.)
Optionally, use credits terms transcribed from the work itself or secondary sources in the language and script, wherever feasible, in which they appear.
For romanization, see ALA/LC Romanization Tables : Transliteration Schemes for Non-Roman Scripts.
Replace symbols or other matter that cannot be reproduced by the typographical facilities available with a cataloger's description in square brackets. Give an explanatory note if necessary.
245 00 $a Tables of the error function and its derivative,
[reproduction of equations for the functions].
500 ## $a Mathematical equations appear as part of the title.
245 00 $a Finding the elements of music theory in everyday life /
$c by [E.B.C.].
500 ## $a Initials in the statement of responsibility appear as
musical notes on opening credit frames.
In general, insert cataloger supplied data into the above areas (title and statement of responsibility, version, edition statement, distribution, etc., and series areas) in the language and script of the other data in the areas, with the exception of general material designations if they are used (see 1C) and credit functions when a direct English translation can be determined. If the other data are romanized, give cataloger supplied data according to the same romanization.
Give all elements in the remaining areas, other than titles and quotations in notes, in English.
0F. Inaccuracies
This rule addresses minor inaccuracies, typos, transpositions, etc., not completely incorrect or inaccurate titles, names, etc. Transcribe an inaccuracy or a misspelled word as it appears on the work or in other sources. Follow such an inaccuracy either by "[sic]" or by "i.e." and the correction enclosed within square brackets. Record intentionally misspelled words as found, without the addition of either "sic" or "i.e." Supply a missing letter or letters in square brackets. When necessary, give notes explaining inaccuracies or conflicts found in research.
245 00 $a Song of Solamon [sic]
245 04 $a The lonesome trial [i.e. trail]
245 00 $a He loved an actress / $c Morgan ; director, Melville
Brown ; producer, Will[i]am Rowland.
508 ## $a Executive producer, Stephen [i.e. Steven] Jones ;
photography, Arnold Swenson.
500 ## $a Executive producer on end credits listed as Stephen
Jones; research indicates correct spelling is Steven
Jones.
0G. Capitalization
Capitalize or lowercase according to the rules for capitalization in AACR 2, Appendix A.
0H. Accents and other diacritical marks
Add accents and other diacritical marks that are omitted from data found in the sources of information in accordance with the usage of the language of the work.
0J. Abbreviations and initials, etc.
For abbreviations related to moving image description, see each of the following chapters. For further abbreviations, see AACR 2, Appendix B.
Record initials, initialisms, and acronyms without internal spaces, regardless of how they are presented in the source of information. Apply this provision whether or not these elements are presented with periods.
245 00 $a Intolerance / $c Wark Producing Corporation ; directed,
produced and written by D.W. Griffith.
245 04 $a The snapper / $c BBC Films for Screen 2 ; directed by
Stephen Frears ; produced by Lynda Myles ; screenplay
by Roddy Doyle.
0K. Numerals
For numerals related to moving image description, see Chapters 1, 5, 6, and 7. For further information on numerals, see AACR 2, Appendix C.
0L. Style
In matters of style not covered by these rules, The Chicago Manual of Style should be followed.
Library of Congress